Privacy Policy

Zamdit ("we", "us", or "our") is committed to protecting your privacy and ensuring that your personal data is handled responsibly and transparently. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data when you access or use our software-as-a-service (SaaS) platform, whether as a hiring organization (“Client”) or a job applicant (“Candidate”).

Who We Are

Zamdit is a UK-based company that provides an applicant tracking system to help organizations manage recruitment. We are the data controller for Clients using our platform. For Candidate data, we act as a data processor on behalf of our Clients, who are the data controllers.

Personal Data We Collect

We may collect and process the following types of personal data:

• Account Information: Name, email, company name, role, and login credentials.
• Candidate Information: CV, cover letter, contact details, interview responses, assessment results, references, and job history.
• Usage Data: IP address, browser type, device information, usage logs, and activity within the platform.
• Communication Data: Messages, notes, feedback, and correspondence related to recruitment.

How We Use Personal Data

We use your data to:

• Provide and maintain the platform.
• Enable candidate application and evaluation processes.
• Authenticate users and prevent unauthorised access.
• Communicate with users about their account or activity.
• Monitor system performance and improve our services.
• Comply with legal obligations.

Lawful Basis for Processing

We process personal data in accordance with UK data protection law. Our lawful bases include:

• Consent: For optional cookies, marketing, or when the user explicitly agrees to data processing.
• Contract: To provide services under our agreement with Clients or Candidates.
• Legal obligation: To comply with regulatory or legal requirements.
• Legitimate interests: For security, fraud prevention, service improvement, and platform management, provided these do not override your rights.

Sharing and Disclosure

We may share personal data with:

• Third-party service providers (e.g. hosting, email, analytics) under strict data processing agreements.
• Recruitment agencies or collaborators explicitly involved in the hiring process.
• Legal authorities, if required by law or court order.

Data Retention

Personal data is retained only for as long as necessary to fulfil the purposes outlined in this policy or as required by law. Candidates may request data deletion at any time, subject to the Client's responsibility as data controller.

Your Rights

You have the following rights under UK data protection law:

• Right to access your personal data.
• Right to rectify inaccuracies.
• Right to erasure ("right to be forgotten").
• Right to restrict or object to processing.
• Right to data portability.
• Right to withdraw consent at any time (where applicable).
• Right to lodge a complaint with the Information Commissioner's Office (ICO): https://ico.org.uk.

International Transfers

If personal data is transferred outside the UK, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses or equivalent mechanisms to protect your information.

Data Security

We implement technical and organizational measures to secure personal data from loss, misuse, unauthorized access, and disclosure. These include data encryption, secure storage, access controls, and staff training.

Changes to This Policy

We may update this Privacy Policy from time to time. We encourage you to review it periodically. Material changes will be communicated via the platform or email.

Contact Us

If you have questions or requests about this Privacy Policy or your personal data, please contact:

Email: support@zamdit.com